Best Practice for sharing files in an organization




We are a non-profit organization.
Our board members are eager to use OwnCloud to share files.
These files (such as minutes) need to stay even if a member of the board resigns.

What is the best practice for setting this up?
I think about
- setting up a group for the board
- "admin" creates a folder where everything is stored and shares it with the group.

Any other suggestions?




there is some (a little bit hidden) documentation available for this here:


Usally people (including myself) are setting up functional users and share from that functional user with a group. For your concrete situation, I'd use a user "board" who shares with the group "board" and gives everybody full edit rights.